Vyapaar – Complete SAAS Business for Stock Management, POS & Invoicing

Description

This is a SAAS based Startup provides a CRM with some amazing features suitable for all businesses.

With this application, you are assured to save time-consuming process of bookkeeping accounting and inventory information. Also, you will have all the required information for a detailed analysis of your business.

Features:

1. Multiple Business/Shops: 
   • Set up multiple businesses in the application.
   • No restriction on numbers of businesses.
   • Inventory & accounting information is kept separately for each business.
2. Add Location / Storefronts  / Ware House: 
   • Create multiple locations for your business/shop
   • Manage all of them at the same time.
   • Stocks, Purchases, Sell can be tracked differently for locations.
   • Customize invoice layout, invoice scheme for each location
3. User & Role Management: 
   • Powerful user and role management system
   • Predefined roles – Admin & Cashier
   • Create different Roles with permission as per your need.
   • Create unlimited users with different roles.
4. Contacts (Customer & Suppliers):
   • Mark contact as customer or supplier or both(customer & Supplier)
   • View details of transactions with a contact.
   • View total of Credit/Debit balance amount
   • Define pay term and get payment alerts week before the due date.
5. Products: 
   • Manage Single & Variable products.
   • Classify products according to Brands, Category, Sub-Category.
   • Add products having different units
   • Add SKU number or auto-generate SKU number with prefixes.
   • Get stock alerts on low stock.
   • Save time by auto calculating selling price, the system is smart to auto calculate selling price based on the purchase price and profit margin.
   • No need to type variations every time, create a variation template, and use it everytime you need to create variable products.
6. Purchases:
   • Easily add purchases.
   • Add purchase for different locations.
   • Manage Paid/Due purchases.
   • Get Notified of Due purchases week before the pay date.
   • Add discounts & Taxes
7. Sell:
   • Simplified interface for selling products
   • Default Walk-In-Customer automatically added to a business
   • Add new customer from POS screen.
   • Ajax based selling screen – save reloading time
   • Mark an invoice for draft or final
   • Different options for payments
   • Customize invoice layout and invoice scheme.
8. Manage Expenses:
   • Easily add business expenses
   • Categorize expenses
   • Analyze expenses based on category and business locations with expenses report.
9. Reports: 
   • Purchase & Sale report
   • Tax Report
   • Contact Reports
   • Stock Reports
   • Expense Report
   • View Trending Products, drill down by Brands, Category, Sub-category, Units and date ranges
   • Expense Reports
   • Cash Register Report
   • Sales Representative report
10. Essential and HRM Features
    • Leaves management
      • Leave Type
      • Maximum leave counts
      • Leave count interval
      • Leave status – Added/Approved/Denied
    • Attendance
      • Clock-In & Clock-out
      • Clock-In, Clock-Out notes
      • Interval calculation
    • Payroll
      • Based on attendance
      • Allowances
      • Deductions
      • Payroll payment
    • Holidays
      • Holiday for a particular location or all locations.
      • Send notification to users.
    • ToDo List:
      • Add new to-do items
      • Mark items as completed.
      • Delete items
      • Date-Wise to-do list.
    • Document Storage & Sharing:
      • Easy document storage to cloud in your server.
      • Share documents with other users or other roles.
      • Download document.
      • Delete documents
    • Memos
      • Written message or short or Long notes.
      • Share with other users or roles
      • Delete
    • Reminders
      • Add reminder with event name, date, time.
      • One time reminder or Repeated reminder – every day or every week or every month
      • Nice calendar view.
    • Messaging
      • Send messages to everyone within your business.
      • Send to a particular location.
      • Permission to allow sending or only view in roles.
11. SAAS Features
    • Packages:
      • Create Unlimited subscription packages
      • Activate, Deactivate or Delete Packages
      • Trial Days
      • Free Packages
      • Daily / Monthly / Yearly Interval selection
      • Limit number of locations, active users, Products, Invoices,
    • Manage Businesses:
      • Add, View, Deactivate or delete businesses.
      • View business subscription logs
    • Payment Gateways:
      • Stripe
      • Paypal
      • Razorpay (Indian payment gateway)
      • Offline payment
    • Intuitive dashboard to give details of your businesses.
    • Subscriptions alert on expiry.
12. WooCommerce Synchronization
    • Synchronization:
      • Sync categories from UltimatePOS to WooCommerce.
      • Sync Products from POS to WooCommerce.
        • Single Products
        • Variable Products & its variations.
      • Sync Orders from WooCommerce to POS.
      • Map taxes between POS & WooCommerce
    • API Settings: Setting to provide WooCommerce API details.
    • Configurable Product Sync Option.
      • Configure the “Selling Price Group” for WooCommerce shop.
      • Configure the fields to sync while creating new product & updating products in woocommerce.
      • Configure the Products price including or excluding tax.
    • Sync Log
      • Details sync log.
13. Other useful feature:
    • Set currency, timezone, financial year, the profit margin for a business.
    • Translation ready.
    • Predefined barcode sticker settings.
    • Create your barcode sticker setting
    • Manage Brands, Tax Rate & Tax groups, Units, Category & Sub-Category
    • Stock Adjustment
    • Express Checkout
    • Works Offline
14. Repair Module feature:

• Configurable repair status with color code for easy identification
• Manage Devices (like Mobile, Computer, Tablets, etc)
• Manage Device models
• Configurable checklist for device models
• Add products (spare parts) & services as per device models.
• Assign repair to a technician (service staff)
• Manage repair with a due date, completed on, status, brands, device, device models, serial number, repair checklist, defect.

15. Manufacturing Module feature:

Manufacturing is the process of converting raw materials by hand or by machine to final products, which can be sold to customer.

Manufacturing has 2 main steps:

1. Recipe: Recipe specifies the raw material or ingredients in exact proporations which should be used for manufacturing the final product. For manufacturing a product standard instructions is followed where ingredients or raw materials are processed in exact quantities to have a quality final product.
2. Production: Based on the recipe added for products, in production it shows the total quantity of all raw materials required for the manufacturing N quantity of product.

There can be further steps like cost calculations, wastage calculations, allocating lot numbers & expiry for the manufactured product.

Cost Calculations:
Cost of the final product depends on Raw material cost, Production cost (labour cost, machinery cost, fuel cost for machines like Petrol/LPG/Electricity) & Wastages. Further the selling price will have some profit percentage added to this manufacturing cost.

Wastage Calculations:
Wastage can be of raw materials or final manufactured product.
Wastage of raw materials can be like for example if we take cauliflower, it needs to cleaned by removing leaves & stems, this goes to the wastage because it’s thrown away and not used.
Manufactured product can sometime be wasted by leakage or bad qualtity or some other unstoppable causes.

Lot number:
Generally most of the manufactured items has Lot number which enables tracing of the constituent parts or ingredients as well as labor and equipment records involved in the manufacturing of the product. This enables manufacturers and other entities to perform quality control checks and issue corrections or recall information to subsets of their production output. It also gives consumers an identifier that they can use in contacting the manufacturer and researching the production of goods received.

Expiration Date:
Food products, pharmaceutical product, cosmetics, and to many other manufactured products where the age of the product may impact its safe use has an expiry date added to it. An expiration date or expiry date or best-before or use by date is a previously determined date after which the product should no longer be used.